Personnel administration and applicant management

From the detailed recording of applications through to recruitment: With Projektron BCS, your HR management records incoming applications with all relevant information and associated documents in a digital applicant file and makes it easier for you to select the right candidate as a team. Not only external applications can be recorded, but also internal applications from employees.

Managing your applications made easy: Projektron BCS guides you safely through the entire application process with statuses on the current status of the application and options for the next steps. For example, you can immediately see whether the application has been checked or whether the applicant has already been invited to an interview. A tabular applicant overview makes it particularly easy to compare applicants. As an applicant management and personnel administration software, Projektron BCS displays relevant information for you individually and specifically filtered according to the desired aspects.

If you would like to meet an applicant in person, you can organize an appointment for an interview with just a few clicks. Thanks to the specific appointment category, the invited users can see at a glance in your calendars that they are scheduled for an interview. Whether HR manager, head of department or employee: everyone involved in the application process can enter their personal assessment and thus support the well-founded selection of applicants.

Prioritize applications and use the reminder function in BCS to let colleagues involved know that your feedback and assessments are still pending. In the BCS personnel management software, all colleagues have central access to the current applicant information and provide their assessment of the applicant.

You can use BCS to automatically send confirmations of receipt, rejections and invitation emails. Use templates that have been formulated and designed once, saving you time and money.

All documents relating to an employee or applicant are archived in a digital file. Once you have found the right employee, hiring them is easy: Applicants can simply be moved to an internal department in Projektron BCS. A digital applicant file becomes a digital personnel file in no time at all. It is no longer necessary to create the master data again.

You can send your contract offer to the future colleague directly in BCS, as well as information on the onboarding plan. You can create contracts, references and all other frequently used documents as templates in the tool, making your HR work much easier.

In BCS, you can model your own processes for onboarding new employees and offboarding departing employees in just a few steps. Define according to your own internal standards and requirements which employee or which department has to complete which task when and in which order, be it in the selection process, the hiring process, the onboarding process or the offboarding process.

Use the following process modeling options in BCS for this purpose:

	System-driven workflows and checklists including responsibilities, processing sequence, response times and traffic light function.
	BPMN designer, which you can use to model your personnel processes precisely

BCS automatically notifies every employee involved in the process as soon as their action is required. In this way, you ensure that all your HR processes run reliably, standardized and quickly - without any coordination effort.

Whether vacation, time off in lieu, illness, maternity leave, parental leave or business trips: If an employee is not in the office, a deputy is needed. With the deputy appointments and teamwork functions in Projektron BCS, you can easily organize your deputies and appoint a deputy.

During the defined period, your deputy will have access to your personal overview in the Projektron BCS personnel management software and can use this area to keep your appointments. The deputy can also process your tasks, tickets and workflows during your absence and book their expenses.

In the BCS personnel management software, employees can easily record their working hours and attendance themselves, either in Projektron BCS or via the Projektron BCS app. The recorded times land centrally in BCS and are automatically matched with the working time model stored there for the respective employee and offset against it.

Whether travel times, night work or weekend work: With Projektron BCS, you as a personnel manager manage deviations from the regular remuneration centrally in the software solution. Your employees select the appropriate exception rule directly in the time recording system. You can flexibly map and precisely evaluate hourly rates that differ from the basic wage as well as percentage and absolute bonuses and deductions in the HR tool. You can even define validity periods for these exception rules - for example from 23:00 to 06:00 or on Sundays - with just a few clicks in the HR software.

You can also specify whether the bonuses are noted for payment by default, whether they are included in the working time account or whether they are credited to the time off in lieu budget. Using the DATEV interface (more information on the website), you can effectively relieve your HR department in terms of payroll by making attendance and booking data from BCS directly usable for further processing for payroll accounting and payroll accounting.

Do you invoice your customers for surcharges? You can save these external surcharges, rules and prices directly to customers or projects. The special agreements are invoiced to customers accordingly in the invoicing process in BCS.

Who can do what in the company? Which employee is the best choice to fulfill a task? These questions are not only of immense importance for personnel planning, but also for the project manager, especially during the team-building phase.

In Projektron BCS resource management, employees can specify and evaluate their skills themselves. The skills available to employees are managed centrally in the personnel management software to prevent duplicates.

Using search masks, project managers and HR staff can easily find employees with specific qualifications, language skills or certificates, check their availability, schedule them in the work plan and thus deploy specialists in-house in a targeted manner. In this way, you avoid having to buy in specific expertise externally at a high price and can plan further training measures for your employees in advance.