BCS consulting software - ERP software for your consulting company

Mobile and convenient time recording

The working hours of consultants, for example at a customer workshop on site, can be conveniently recorded directly on the smartphone with the mobile time recording screen of Projektron BCS. You can book your time and effort on a project-, order-, deadline- or customer-related basis. For a particularly fast and convenient form of time recording, you can use the weekly booking function, which allows you to enter the daily working hours for the entire week in an overview.

Efforts recorded in BCS are available in real time for project controlling and resource planning and can be transferred directly to invoicing. You manage the times recorded by consultants in the working time account of the respective employee. You can also map bonuses and commissions there and prepare them for payroll accounting.

Record expenses on the go and settle them directly

From expense recording and expense verification to expense reports: With the expense management from Projektron BCS, you can automate and digitize your travel expenses and expense reports easily and efficiently. Save yourself a separate software for your expense management, because BCS has much more to offer than just project management software and, in combination with the Projektron app, comes with the full range of functions of an expense management software.

Assistants, templates and favorites support you in recording your expenses with the Projektron BCS app, an individually definable approval workflow ensures that your recorded expenses together with the associated receipts are available to those responsible for approval in real time.

Does your organization have offices in multiple countries ? Do your consultants travel to different countries to support your clients? You can easily overcome currency limits with the expense management from Projektron BCS, as it automatically calculates the respective expense rate for each employee, based on the stored country of work. BCS takes into account country-specific expense rates as well as different currencies and maps your travel expenses exactly.

Manage and plan material resources

Is the meeting room free? Are company cars and laptops ready for use? Material resources and inventory items are managed centrally in BCS in the Inventory and Contract Management module. You can create any asset as a linked resource in no time and include it in appointment calendars or in your effort planning. One look at the Projektron BCS appointment calendar and you know exactly when and for how long a resource is available. So that you are on the safe side and no conflicts arise with colleagues, you can reserve the required resources for your customer appointments in advance in the resource management of Projektron BCS.

BCS knows no borders: the plus for international companies

Whether German, English, Spanish, French, Italian, Dutch, Polish, Chinese, Czech or Hungarian - the language versions of Projektron BCS ensure greater convenience in international projects. If the language versions are activated, anyone can Users can choose their preferred language with just a few clicks.

Thanks to the multi-currency capability, you can create customer invoices in any national currency. If you operate several company locations in an international environment, you can easily map your intercompany accounts in Projektron BCS.

CRM: All relevant customer information is centrally available

Address, telephone number, position in the company and much more: In the Projektron BCS customer database you have important information about your business partners at hand. Once saved in Projektron BCS, you can use the contact details of your business partners to send invoices, offers or circulars via email.

Manual entry of data is therefore no longer necessary and emails are sent directly from BCS. Whether customer advisor or project manager - everyone involved can access the current information on the customer organization and have the most important key data displayed in a clear customer board.

Sales traffic lights show immediately which customers should be contacted soon. Thanks to the contact history stored for the contact, consultants can immediately see which agreements have already been made in previous discussions and in e-mail traffic. Interfaces not only enable the import of e-mails to BCS, but also the synchronization of appointments, reminders and notes via Microsoft Exchange. An offer and contract history is also stored directly on the respective contact.

Telephoning made easy thanks to the CTI interface

You can easily record new contacts with the app by scanning a QR code on business cards. Thanks to the CTI interface, a click on the contact's phone number is all it takes to initiate the call. If you receive a call, BCS uses a pop-up to show who it is and opens the respective customer file directly with a click.

Efficient customer communication - cooperation at eye level

You can use the ticket system integrated in BCS not only for internal task distribution and for documenting task-related communication, including recording the hours worked, but also to create a support portal for your customers: Your customers can use their own account to log into log into the Projektron BCS ticket system and enter your requests as tickets – quickly and easily. Your customers can reach you around the clock - and you have central access to all incoming customer inquiries.

Your consultants can use tickets to communicate transparently and comprehensibly with customers. The exchange of files and the joint editing of content is possible without any problems thanks to the file storage on the ticket with automatic versioning.

Transparent performance: reports

In cooperation with external business partners, your consulting company benefits from the customizable reports that you can create in Projektron BCS: A project preparation report, for example, creates a common understanding of the project, expense reports on projects and tickets increase transparency and ensure the trust of your customers.

Would you like reports tailored exactly to your company? Thanks to the interface to the open-source report designer BIRT, you can design completely individual reports. Would you like to provide your customers with regular reports? You can do this efficiently using report jobs with an integrated e-mail function: In the ergonomic assistant , you create all the information you need about the report, output interval and recipient, and Projektron BCS takes care of everything else for you automatically.

Think and plan customer projects holistically

Projektron BCS supports you in all phases of the project life cycle - regardless of which method you use to plan and implement your projects. In addition to classic methods such as PRINCE2 or project management according to GPM/IPMA and agile methods such as Scrum, BCS also offers all the necessary tools, functions and assistants to be able to use hybrid project management methods.

Thanks to the high flexibility and maximum adaptability, you can also have appropriate configurations made in order to be able to ideally map your individual project management requirements in BCS. Projektron BCS supports you right from the initiation of the project, from acquisition and planning to controlling. In multi-project controlling, BCS helps you with the multi-project board to keep an eye on all projects.

All expenses are documented continuously and directly on the project and are available for invoicing at any time.

Networked data, synergies in all processes

Projektron BCS is modular all-in- one software for your entire company management. In BCS you store all company, personnel, customer, communication, order and contract data, all relevant project information, and documents centrally. The various modules and functionalities access this central database and create synergy effects that contribute to the automation of your internal and external business processes.

An example:

Thanks to the integrated resource planning and deployment planning in connection with the skill management of your employees in the digital personnel file, you ensure on the one hand that no employee is overloaded and on the other hand put your project teams together in a targeted manner so that appropriately qualified employees are involved in the implementation of your projects come. In this way, every consultant is used optimally.

In the clear resource planning, individual working time models are considered as well as vacation times and other absences, company and line activities as well as project tasks.

The advantages are manifold:

Each consultant can optimally contribute his or her strengths.

No employee is overloaded.

Teamwork is more successful and more satisfying for everyone involved because there is never a lack of required skills.

Projects are implemented faster and more efficiently.

Customer satisfaction increases because projects are implemented competently and efficiently.

You have a basis as to which skills of your employees you should promote through further training.

Automate and optimize processes

With the BPMN process designer, Projektron BCS offers your management consultancy the possibility to model your individual sales processes, consultancy processes and any other business processes. As an internationally recognized notation standard, BPMN is a central component of business process management and enables you to visualize and optimize your business processes and workflows. Furthermore, it creates more transparency within your consulting company and towards potential customers.

BPMN processes enable you to assign tasks in a transparent and clearly defined manner in teamwork and in collaboration across departmental boundaries, hierarchical levels and locations.

Typical application cases and use cases for BPMN processes are:

complex verification processes

Invoicing workflows

procurement processes/purchasing processes

Approval processes with approval workflow (vacation request, request for business trip, home office, time off compensation, expense reimbursement and many more)

The BPMN Designer enables you not only to design and model processes within Projektron BCS, but also to execute, monitor, document, evaluate and optimize them. Projektron BCS thus supports your business process management and automates the execution of frequently repeated business processes and workflows. Every employee knows immediately when and by when he has to do exactly what and to which goal he is thus contributing.