Healthcare Project Management Software

Only those who know their goals can achieve them

In project preparation for healthcare facilities, clear target definitions, a thorough environment analysis and effective risk management are crucial. Projektron BCS offers valuable support by providing proven project management tools that specifically help to define and manage project objectives. Through precisely formulated overall objectives and sub-objectives, supported by qualitative and quantitative evaluation criteria, the software helps to ensure that objectives can be defined SMART (specific, measurable, attractive/achievable, relevant and time-bound). The target hierarchy chart in Projektron BCS makes it possible to keep an eye on the targets at all times, even with fine-grained target definitions or extensive projects.

Analyze influencing factors: What benefits the project, what jeopardizes project success?

In addition, Projektron BCS facilitates the implementation of a comprehensive project environment analysis, which makes it possible to record, examine, evaluate and document all external factors influencing the project. The clear visualization of these environmental factors in the form of a concise diagram enables project teams to maintain an overview of potential risks and opportunities. Particular attention is paid to identifying and analyzing stakeholders whose interests and influencing factors are essential for the success of the project. Contact management (CRM) in BCS allows stakeholders to be systematically recorded and their potential and interests analyzed.

Think and plan projects holistically

Projektron BCS supports you in all phases of the project lifecycle - no matter which method you use to plan and implement your projects. In addition to classic methods such as PRINCE2, project management according to GPM/IPMA or PMI and agile methods such as Scrum, BCS also offers all the necessary tools, functions and wizards to be able to apply hybrid project management methods and to map your individual project management guidelines.

Thanks to the high flexibility and maximum customizability, you can also have appropriate configurations made to ideally map your individual project management requirements in BCS.

Often, project work in the healthcare sector takes place concurrently with the main activity, so that the coordination of processes and teams is in the foreground. With informative overviews of schedules and work plans, you can efficiently handle organizational projects, construction projects or IT projects in Projektron BCS. Projektron BCS supports project managers right from the initiation and planning of the project through to controlling and completion. In multi-project controlling, BCS helps you with the multi-project board to keep a constant eye on all projects with their current status and resource utilization.

All efforts are documented by the project team (anonymously if desired) on an ongoing basis and directly on the project and are available for invoicing at any time.

Transparent performance: reports

When collaborating with external stakeholders, your healthcare organization benefits from the customizable reports you can create in Projektron BCS: A project preparation report, for example, creates a common project understanding, while effort reports on projects and tickets increase transparency and ensure the trust of all project participants and stakeholders.

Want reports tailored exactly to your organization? Thanks to the interface to the open source report designer BIRT, you can design completely individual reports. Do you want to provide regular reports to different stakeholders? You can do this efficiently using report orders with an integrated e-mail function: In the ergonomic wizard, you create all the necessary information about the report, output interval and recipient once, and Projektron BCS takes care of everything else for you automatically.

Quality management: sources of error dry up

Projektron BCS supports you in checking your quality management measures with a wide range of evaluation options. If you use the Projektron BCS ticket system, you can easily gain important information for your quality management - for example, about frequent product errors.

Thought of everything? With standardized checklists, you map known error sources and support your employees in efficiently improving quality. Projects, tasks, workflow steps and milestones: In Projektron BCS, you benefit from the proven testing method at numerous points.

Whether in tasks, workflows or projects - you can save your valuable experience quickly and easily in the appropriate comments fields for future work. The course of the project can be efficiently documented in Projektron BCS. This allows you to contribute to well-founded process analyses already during the project work and to promote continuous quality improvement.

Process-oriented project work: Time and resources at a glance

Projektron BCS provides holistic support for your project work: From the sales process to quotation creation, project planning and control including resource planning and invoicing, the system covers all areas that are necessary for successful and efficient project implementation.

With precise scheduling and meaningful resource forecasts, all typical project types in the healthcare sector can be handled efficiently and cost-effectively:

IT projects

Investment projects

Research projects

Development projects

Organizational projects

During the course of the project, you are always able to provide information to all stakeholders via precise project controlling and prompt project reporting. The detailed analysis options offer you ideal conditions for continuously optimizing your individual workflows and internal processes.

Networked data, synergies in all processes

Projektron BCS is a modular all-in-one software for your entire organization management in the healthcare sector and is therefore ideally suited as hospital management software or clinic software. In BCS you centrally store all organizational, personnel, customer, communication, order and contract data, all relevant project information and documents. The various modules and functionalities access this central database, creating synergy effects that contribute to the automation of your internal and external business processes.

Thus, BCS supports your employees by automating daily administrative tasks such as accounting or inventory management. In addition, the software contributes to efficient resource and staff scheduling.

An example

Thanks to the integrated resource planning and scheduling in combination with the skill management of your employees in the digital personnel file, you ensure on the one hand that no employee is overloaded, and on the other hand you selectively put together your project teams in such a way that appropriately qualified employees get a chance to work on the implementation of your projects. In this way, each member of your project teams is optimally deployed.

The clearly structured scheduling takes into account individual working time models as well as vacation times and other absences, operational and line activities as well as project tasks.

The advantages are manifold

Everyone involved can contribute their strengths in an optimal way.

No employee is overloaded.

Teamwork is more successful and satisfying for all involved, as there is never a shortage of required skills.

Projects are implemented faster and more efficiently..

You have a basis, which abilities of your employees you should promote further by advanced trainings.

Modular solution: software for your healthcare organization

Another advantage of the modular software architecture is that you only need to purchase and use the functional modules of BCS that you actually need. Each function module is fully functional on its own. This makes it easy for you to put together your own individual software solution for the healthcare sector.

Of course, you only pay for the functions that you and your team actually use. Since unneeded function modules are deactivated in the software, your employees only see the functions they can use, which contributes significantly to clarity and ease of use.

Runs by itself and always better: Automate and optimize processes

Projektron BCS offers your healthcare organization the possibility to model your individual business processes and workflows with the BPMN process designer. As an internationally recognized notation standard, BPMN is a central component of business process management and enables you to visualize and optimize your business processes and workflows.

BPMN processes enable you to assign tasks in a transparent and clearly defined manner in teamwork and in collaboration across departmental boundaries, hierarchical levels and locations.

Typical application cases and use cases for BPMN processes are:

complex verification processes

invoicing workflows

procurement processes/purchasing processes

release processes with approval workflow (vacation request and many more)

The BPMN Designer enables you not only to design and model processes within Projektron BCS, but also to execute, monitor, document, evaluate and optimize them. Projektron BCS thus supports your business process management and automates the execution of frequently repeated business processes and workflows. Every employee knows immediately when and by when they have to do exactly what and to which goal they are contributing.

Contracts filed securely, deadlines in view

With the Inventory and Contract Management module, you don't just store, organize and manage your current contracts, you get a powerful tool for your entire Contract Lifecycle Management (CLM). Link your contracts to people, organizations, tasks, workflows, project groups, projects, items in your inventory, quotes, invoices or other contracts.

So you are always informed about...

which contracts you have currently concluded

whether a contract is active or has already been terminated

which notice periods are due soon

which contracts have been concluded within the scope of a project in a certain period of time

which contractual relationships currently exist with a service provider or a customer

which employee is currently using which inventory items

With the help of the contract management module, you can quickly enter and conveniently manage contract terms, notice periods and scanned contract documents. At a glance you can see all proportional costs of your current contracts and in which status they are. Automatic versioning always keeps your documents up to date, and the entire history remains available. With the integrated full-text search, you can find any filed document in seconds.

Thanks to the automatic deadline and period monitoring, you will no longer miss anything: If a possible termination date is approaching, Projektron BCS will inform the person responsible by e-mail or resubmission if desired.

Data security and data protection according to the highest standards

Working with Projektron BCS allows your healthcare organization to establish high standards in the area of data protection. We apply these standards in the development of Projektron BCS and enable you to use BCS securely.

By implementing the following measures, among others, we ensure a high level of data security and significantly reduce the risk of data breaches and other security incidents:

	The BCS internal password vault ensures that all passwords used in your IT are stored in a secure, encrypted location. This increases security, as passwords are no longer entered in configuration files and passwords cannot be read from the password vault by unauthorized persons.
	Certificate management ensures that all digital certificates used in IT consulting are valid and secure, and that they are used correctly and consistently.
	Our development and hosting team is ISO 27001 certified. We have implemented comprehensive security controls in line with the standard to protect sensitive data.
	Two-factor authentication adds an extra layer of security to the login process by requiring users to provide two forms of identification. After entering a username and password, BCS also requires users to scan a QR code or enter an authentication code using the TOTP method. Each user can enable 2-factor authentication for themselves in their user account.
	Ongoing penetration tests help us to identify and eliminate vulnerabilities in the Projektron BCS software development process by simulating the actions of an attacker.

According to the General Data Protection Regulation, many organizations in the healthcare sector must comply with certain requirements when implementing software solutions. BCS supports you in meeting these GDPR requirements for the processing and storage of personal data, for example thanks to:

	Anonymization function for test installations: By implementing an anonymization feature, users of a BCS test instance can ensure that sensitive data is not exposed and reduce the risk of data breaches. In addition, test data can be shared with other teams or third parties without compromising data privacy.
	Presentation anonymization feature: Ensure that sensitive data is not exposed during presentations. This can be especially useful when data is shared with external parties or presented in a public environment.
	Customized deletion procedure for old data: Define individually what type of data, when and how securely it should be deleted. This ensures that you comply with legal requirements and protect the privacy of your customers, partners, and patients.