PM²
Managing projects according to PM² and PM² Agile with Projektron BCS
Projektron BCS is the ideal software solution for project management according to the PM² methodology, which was developed by the European Commission to ensure standardized and efficient project processes. PM² is specifically designed for public administrations, EU institutions and organizations implementing EU-funded projects. With tailor-made functions for project, program and portfolio management as well as agile tools for PM² Agile, Projektron BCS supports you in successfully planning, controlling and monitoring your PM² projects.
Projektron BCS as dynamic and structured PM² software
Imagine if you could use project management software that is specifically tailored to your PM² projects and ...
➤seamlessly integrates project management, program managementand portfolio managementaccording to PM².
➤ offers the option of combining it with other proven methods and frameworks such as PMBOK, PRINCE2, Scrum or ITIL.
➤ flexibly adapts your project planning and execution to the complexity of your projects.
➤ displays project progress clearly and transparently.
➤ fully supports all roles and responsibilities on the client and contractor side as well as in committees and teams.
➤ supports the entire PM² project life cycle with suitable functions for all phases and effective monitoring and control processes.
➤ offers customizable templates for artifacts such as project assignments, business cases, project work plans and quality review protocols.
➤ optimally equipped for the agile variant PM² Agile, including comprehensive Scrum functions and other agile tools.
PM² in action: efficient management of roles, resources and stakeholders in BCS
BCS role management for complex PM² role structures
PM² distinguishes roles and responsibilities in two main categories:
- Client side: Project Owner (PO), Business Manager (BM) and Business Implementation Group (BIG)
- Contractor side: Solution Provider (SP), Project Manager (PM) and Project Core Team (PCT)
Other roles include the Project Support Team (PST), the Project Steering Committee (PSC) and the Appropriate Governance Body (AGB).
These nine roles operate on five different levels of a project organization: Business Governing Layer, Steering Layer, Directing Layer, Managing Layer and Performing Layer.
Projektron BCS maps these role structures transparently:
- Organizational chart: Create a clear organizational chart that shows roles and responsibilities in the project organization as well as in the core organization.
- Role model: Design your PM² role model exactly according to the requirements of your project. Use the flexible rights management to define the viewing and editing rights for the individual roles in the clear and detailed rights matrix in Projektron BCS.
Efficient resource management for PM² projects from planning to completion
As a PM² project manager, you have the option of assigning both individuals and entire teams to your project. In doing so, you use the stored resource data and keep an eye on employee utilization over the entire course of the project. This approach allows you to control the workload and ensure efficient use of resources. Projektron BCS provides a clear separation between resource management and project management. While the project manager plans his projects with placeholders, the line manager can assign employees accordingly.
Whether internal departments, external employees or direct project assignments are involved, Projektron BCS supports you in scheduling employees precisely over longer periods of time. The scheduling view shows days that are already occupied, so you can quickly see which employees are already scheduled and which are still available. You also get an overview of multi-day appointments and potential scheduling conflicts that need to be resolved immediately.
Projektron BCS also enables the detailed planning and management of material resources such as equipment and materials. Resources can be managed across projects to ensure optimal utilization and availability.
Everyone in view: Stakeholder management in PM² projects with Projektron BCS
Projektron BCS provides comprehensive support for stakeholder management in PM² projects:
- Identify and analyze stakeholders: Use dynamically generated stakeholder portfolio diagrams and contact management (CRM) to analyze interests and influences.
- Stakeholder interest management: Capture stakeholder interests in detail and develop strategies for dealing with them.
- Communication planning and implementation: Create detailed communication plans and use the task and ticket system to implement and monitor measures.
The software also supports the continuous monitoring and analysis of stakeholder relationships to ensure that their expectations are met and potential conflicts are identified and managed at an early stage.
Project management in power: The PM² project life cycle in Projektron BCS
The PM² project life cycle comprises the four phases Initiating Phase, Planning Phase, Executing Phase and Closing Phase, each of which places specific demands on project management. Projektron BCS supports both the project manager and the project team in each phase. All the necessary software functions are also integrated in BCS for the accompanying monitoring and controlling (Monitor & Control) in accordance with the PM² standard.
Initiation phase
In the initiation phase, the focus is on the clear definition of project objectives and the creation of basic documents such as the project initiation proposal and the business case. Projektron BCS supports this phase with, among other things
- Goal definition and management: The software enables the structured definition and management of project goals, including the prioritization and monitoring of their implementation.
- Risk management: Projektron BCS provides tools for identifying, assessing and managing risks in order to detect potential threats at an early stage and take appropriate measures to minimize risks.
- Approval processes: Through automated workflow capabilities, Projektron BCS supports the structured creation and approval of project documents to ensure compliance with quality standards.
Planning phase
During the planning phase, the project team creates detailed plans for the implementation of the project. According to PM², the entirety of all individual plans is referred to as the project work plan. Projektron BCS offers the following key functions, among others:
Project planning: The software supports the creation and management of detailed project plans (work breakdown structure, detailed effort and cost plans as well as a schedule and timetable) including the assignment of tasks, the planning of resources and the monitoring of progress using Gantt charts.
- Communication planning: Based on a comprehensive stakeholder analysis, Projektron BCS facilitates the development of a comprehensive communication plan that coordinates interactions between project participants and ensures regular reporting.
Reporting: The project manual, created by the project management in cooperation with the requirements manager, is one of the most important deliverables of this phase. Together with the project work plan, it forms the basis for managing and executing the project and documents objectives, dependencies, constraints and assumptions, the selected project management approach, critical success factors, roles and responsibilities, project processes and guidelines, and adjustments to the underlying project management methodology. With Projektron BCS, you can compile the necessary data and plans with just a few clicks and create your project manual in no time at all.
Implementation phase
In the execution phase, the planned activities are implemented and the progress of the project is continuously monitored. Projektron BCS supports this phase with
- Resource management: BCS supports the planning and allocation of resources, be it personnel or material. The ability to assign team members to tasks and work packages via drag-and-drop facilitates project coordination and the continuous support of your project core team: Projektron BCS offers a dynamic display of resource utilization, which makes it possible to avoid overloads and identify bottlenecks at an early stage during the implementation phase. Project managers can also monitor the availability and qualifications of team members in real time and make adjustments if necessary.
- Quality management: Projektron BCS supports the continuous monitoring of project quality and facilitates the implementation of quality assurance measures to ensure that the results meet the agreed standards.
Project controlling: Projektron BCS offers comprehensive project controlling functions that enable real-time monitoring of your entire project landscape. With flexible evaluation dimensions, graphical analyses and target/actual comparisons, you can efficiently monitor performance, costs and deadlines. The software warns you of impending budget overruns and supports you in making quick changes to plans. Automated reports and an intuitive user interface ensure that you maintain an overview at all times
According to PM², project reporting is an important part of the implementation phase in order to continuously communicate the progress and performance of the project to stakeholders and controlling. This includes the project status report, the project progress report, the quality inspection report, the contractor status report and other user-defined or ad hoc reports. You can easily createtemplates for standard reports using the reporting functions in BCS and then create all relevant project reports with current project and company data at the touch of a button.
Information is distributed regularly in accordance with the communication management plan in order to keep stakeholders informed and involved. Thanks to integrated contact management (CRM), including the option of sending emails directly from BCS, you send each stakeholder the information they should receive according to the communication plan. The communication history is documented automatically. To involve stakeholders even more closely in the course of the project, you can grant them access to selected project data with suitable licenses and thanks to precisely definable viewing and editing rights.
Closing phase
The final phase includes the formal acceptance of the project results, the documentation of lessons learned and the disbanding of the project team. Projektron BCS supports this phase with
- Final documentation: the software facilitates the creation of detailed final reports and ensures that all relevant project documents are properly archived.
- Lessons Learned: Projektron BCS supports the systematic collection and analysis of lessons learned in order to gain insights for future projects and promote continuous improvement.
Through this comprehensive support of the PM² project lifecycle, Projektron BCS enables effective planning, execution and closure of projects, taking into account the specific requirements and challenges of each individual project.
Tailor-made: Customizing and tailoring to PM² with Projektron BCS
Tailoring refers to changes to certain elements of the methodology, such as process steps, in order to adapt them to specific project requirements (e.g. IT projects, events). Organizational processes, guidelines and corporate culture are taken into account. These adjustments usually make sense at organizational level, but smaller modifications can also be made at project level. All adjustments made should be documented in the project manual.
Since every project is unique, additional customizing may be necessary. These customizations are made on a project-specific basis and reflect individual management requirements.
This flexibility makes PM² a versatile project management approach.
PM² customizing and tailoring with Projektron BCS
Projektron BCS helps you to fulfill tailoring and customizing requirements according to PM². The software offers numerous functions to improve the efficiency and quality of project management:
- Project templates: save and reuse planning statuses as project templates, adapted to different project types and sizes. This standardizes and simplifies the planning and execution of future projects.
- Customizable wizards: Assistance with the structured and standardized planning of projects through customizable wizards. These guide you through the planning steps and ensure that all relevant aspects are taken into account.
- Documentation and collaboration: Simple recording and documentation of problems and suggestions for improvement. Projektron BCS enables the collaborative development of solutions in a team through the exchange of comments, feedback and files.
- Structured process documentation: Support for the structured documentation of the entire improvement process, including the tracking of measures, assignment of responsibilities and evaluation of effectiveness.
- Analysis and reporting: Comprehensive functions for analyzing and evaluating improvement measures. Create reports, identify trends and evaluate the effectiveness of your measures to support the continuous improvement process.
- Process reviews and optimization: Regular evaluation and identification of optimization needs after completion of a BPMN process. This ensures continuous improvement of your methods and processes.
- Employee involvement: Promote collaboration and engagement of your employees in quality management. Use the ticket system to record suggestions and ideas and regularly remind your employees to submit feedback.
More than just a project: PM² standards for programs and portfolios in BCS
As a holistic project management system, the PM² standard includes not only a guideline for project management, but also a guideline for
Program management (PM²-PgM methodology)
Portfolio management (PM² PfM methodology)
Projektron BCS integrates the full range of functions of program management and portfolio management software and can be adapted to the specific requirements and processes of your organization. It can also be seamlessly integrated with other systems and tools to enable smooth data exchange and provide a holistic view of program and portfolio management.
Portfolio management according to PM² standard with Projektron BCS
To maximize the contribution of project and program portfolios to your organization's strategy, PM² offers the “PM² Portfolio Management” (PM²-PPM) guide. PM² Portfolio Management focuses on the selection, prioritization and control of projects to ensure that they meet the strategic objectives of the organization and deliver the greatest possible benefit. Projektron BCS offers extensive functions for this purpose, enabling effective management of the project portfolio. Portfolio management in Projektron BCS offers the ideal options.
With Projektron BCS, users can categorize their projects into clearly defined portfolios by taking into account various criteria such as strategic goals, budget targets and resource availability. The software allows the creation of specific portfolio categories in which projects can be grouped and organized.
You can evaluate and compare projects within the portfolio according to their strategic importance and other relevant criteria. These functions support the analysis of the project landscape by providing clear metrics and evaluation methods. Based on these comprehensive analyses, you can make informed decisions about which projects should be prioritized and pursued and which may need to be rejected or deferred in order to best support the organization's strategic goals.
Program management according to PM² standard with Projektron BCS
The PM² Program Management (PM²-PgM) guide complements PM² Project Management with recommended actions and program management tools to better control and monitor your programs. The guide also includes techniques for effective reporting and tracking of program benefits and appropriate communication to top management and key stakeholders - both of which are important tasks, especially in program management.
Projektron BCS supports program managers right from the start with a “Plan Program” wizard specially set up for program planning. You can control and monitor the progress and success of your programs in BCS using the various tools for multi-project management (MPM) and multi-project controlling.
This means that you always have an overview of all relevant key figures and are able to act before bottlenecks or other problems arise during the course of the project.
Projektron BCS helps to identify and manage the interdependencies between the projects in a program. This enables synergy effects to be realized and ensures that the projects are coordinated and contribute jointly to achieving the program objectives.
PM² Agile meets BCS: mastering complexity with agility
PM² also integrates agile methods and principles in order to be able to react more flexibly to changes: The PM²-Agile guideline supplements PM² project management with agile methods for project work. It offers an additional repertoire of agile methods to deal appropriately with great complexity and frequently changing project requirements.
Integration of agile principles
Projektron BCS supports agile methods with functions such as Scrum boards, agile dashboards and Kanban boards. These tools enable teams to work according to agile values and implement continuous improvements.
Flexibility and adaptability
The software supports both traditional and agile methods, giving project managers and teams the flexibility to use the methods and associated tools best suited to the requirements of a specific project.
Agile role management
Projektron BCS offers detailed role and rights management that defines specific agile roles such as Product Owner, Scrum Master and agile team members and manages their responsibilities. These and other agile roles such as Team Coordinator and System Architect extend the PM² role model.
Agile artifacts and tools
The software provides a wide range of agile tools and artifacts, including product backlogs, sprint backlogs and Kanban boards. These help teams to work in an agile way and manage projects effectively.
Iterative cycles and events
Projektron BCS supports the planning and execution of iterative cycles and agile events such as sprint and release planning, daily stand-up meetings and retrospectives.
Requirements management
Flexible backlogs and prioritization tools enable teams to quickly adapt to changes and effectively manage requirements.
Compliance and security
Projektron BCS ensures that projects meet the relevant compliance and security requirements of PM² Agile. The software offers comprehensive security features such as access controls and data encryption.
Projektron BCS as PM² software - your advantages at a glance
Control your PM² projects online with Projektron BCS and benefit from the advantages of first-class project management software:
With Projektron BCS, you can map complex PM² role structures and display responsibilities clearly and comprehensibly.
Involve stakeholders effectively by recording and analyzing their interests in detail and implementing structured communication planning.
Ensure compliance with quality standards with system-controlled workflows, checklists and continuous process optimization.
Use hybrid approaches with Projektron BCS that flexibly adapt to the specific requirements of each project.
Control workload and deploy resources efficiently with clear workload analysis and resource management tools.
Avoid duplication of work and facilitate team collaboration with integrated document management functions.
Ensure transparent documentation of project progress with comprehensive reporting and logging functions.
Handle PM² projects safely and successfully with integrated tools for process documentation, risk management and continuous improvement.
Use the support for portfolio management and program management according to PM².
Discover the versatile and flexible functions of Projektron BCS for project management according to PM²! Convince yourself of BCS as a comprehensive, open-method project management software with numerous ERP functions and start your free and non-binding test now.
