PMI and PMBOK
Successfully implement projects according to the globally recognized PMI/PMBOK standard with Projektron BCS
PMI and PMBOK provide a structured framework for project management that ensures projects are completed efficiently, on budget and on time. The approach offers a highly standardized, universal framework for all project types and industries. But how can companies implement these high standards? The answer: Projektron BCS. Our powerful project management software is designed to support the PMBOK standard and provides you with all the tools you need to accurately plan, execute and control your projects.
Structure of project management according to PMI and PMBOK
The PMBOK® Guide (Project Management Body of Knowledge) from the Project Management Institute (PMI) is one of the world's leading project management methods, along with PRINCE2 and IPMA. The standard divides projects into clear phases and processes. This structure is designed to minimize project risks and maximize efficiency in all areas. The PMBOK Guide divides the project life cycle into the following five phases:
- Initiation: from the definition of objectives to the project charter (project charter and stakeholder register)
- Planning: project management plan, scope documentation, WBS, schedule, budget plan, risk management plan, communication plan, stakeholder management strategies
- Execution: implementation of work packages, achievement of milestones, documentation and quality management, reports, resource procurement and management, team development, performance monitoring
- Monitoring and control: Monitoring and controlling from the start of the project to its completion with project status reports, change requests, plan adjustments, quality checks
- Completion: Final documentation, project evaluation, lessons learned, delivery of results
Projektron BCS helps you to seamlessly integrate these phases so that you can always keep an overview and make informed decisions.
Initiation phase according to PMI with Projektron BCS
The initiation phase is the basis for every successful project, since the strategic direction and focus of the project, guidelines and expectations are defined here. It includes setting goals, identifying stakeholders and ensuring the necessary approvals to officially start a project. With Projektron BCS, you have a powerful tool that supports these important steps efficiently and transparently. From project creation to stakeholder identification and project assignment, Projektron BCS offers all the project preparation functionsyou need to ensure a structured and targeted start for your PMI projects.
BCS functions for the initiation phase
Strategic importance: Evaluation and visualization of projects in the project portfolio with dynamic radar charts
Target definition: Clear goal setting and prioritization with the help of target hierarchy graphics
Risks and opportunities: Software-supported identification and evaluation, including probability of occurrence and impact
Stakeholder register: Recording and management of relevant stakeholders and their interests in the integrated CRM
Project charter: Quickly create and populate document templates with all relevant project data
Approval workflow: Send project request directly from BCS and obtain approvals via a workflow
Planning phase according to PMI with Projektron BCS
The planning phase is the heart of every project, as it is where the foundation for a successful implementation is laid. In this phase, the project is thought through in detail to ensure that it is realistic, goal-oriented and well structured. The PMBOK® Guide describes a variety of processes that are carried out in this phase, from developing a comprehensive project management plan to precisely defining time, budget and resources. Projektron BCS is a tool that helps you to efficiently and clearly manage all these requirements. Thanks to powerful project planning functions and well-thought-out planning tools, you can reduce uncertainties, minimize risks and create a solid foundation for project execution.
BCS functions for the planning phase
Project planning assistant: step by step to a complete project management plan
Define Scope: determine the project scope by defining objectives and creating a work breakdown structure (WBS)
Develop Schedule: develop a schedule with milestones, activities, dependencies, automatic date calculation and critical path
Resource planning: Utilization analysis and visualization in the Gantt chart, real-time overview of all projects, working time models, absences, material resources
Cost planning (Costs and Budget): Creation of multi-level cost plans for well-founded calculations and later target-actual comparisons
Carsten Münch
First Business Partner & Team Coordinator Application Management | Information Technology, TÜV Rheinland Service GmbH
“We have been using Projektron BCS productively since 2018. Internally, we have defined a Global Project Management Standard (GPMS) for our project management, which is based on the international standard PMI. At TÜV Rheinland, Projektron BCS is at the center of the global application landscape for project management. It delivers and maintains important data in all business fields and offers effective project controlling. With the introduction of Projektron BCS, the daily work of employees has become significantly more standardized, optimized, and in many cases more user-friendly.”
Execution phase according to PMI with Projektron BCS
The execution phase is the central section of a project in which the plans are implemented in reality. This is where the actual work is done: resources are mobilized, tasks delegated, and the project goals come within reach. At the same time, it is essential to continuously monitor progress, ensure quality and react flexibly to changes or challenges. This phase determines whether the project will be a success – and a lot depends on the right management, communication and control. Thanks to integrated functions for project execution, project controlling, resource management, teamwork/communication and quality monitoring in Projektron BCS, you always have an overview in the dynamic execution phase and can react to deviations at an early stage. The software creates transparency and efficiency – from the work of the team to stakeholders and external partners.
BCS functions for the execution phase
Task control: Resource planning, precise task distribution, clear responsibilities and progress tracking in the Gantt chart
Quality management: Monitoring of processes and execution of quality checks using workflows and checklists
Communication management and stakeholder management: Individual information via tickets, reports, agenda/meeting tool, circular mail function, direct project participation if necessary
Procurement activities: Contract management module, contact management (CRM) and procurement process automation through BPMN processes
Project documentation: Central and transparent management of all project-related information through history logs, project tickets and document management
Project-related time tracking: Direct booking of working hours to project tasks for resource planning and billing
Test Projektron BCS for your project management according to the PMI / PMBOK standard
Implement the PMBOK standard efficiently: From initiation to completion – Projektron BCS offers you the appropriate tools. Test it now and experience how easy project management according to PMI can be!
Monitoring and control phase after PMI with Projektron BCS
The monitoring and control phase is an essential part of PMI project management and serves as an “early warning system” for all aspects of the project. This phase forms the bridge between the execution and the successful completion of the project. It involves continuously measuring the progress of the project, identifying deviations and taking appropriate action to ensure that the project goals are achieved. It not only enables structured control of time, budget, quality and risks, but also supports change management and communication between the parties involved. Without effective monitoring and clear control, even the best plans could fail – and this is precisely where Projektron BCS comes in. With comprehensive project control functions for real-time monitoring, change management and quality control, Projektron BCS offers all the tools needed to ensure project success. Transparency and efficiency are the focus here, allowing teams to concentrate on implementation while the software keeps an eye on the framework conditions.
BCS functions the monitoring and control phase
Project overview: Dates, tasks and key figures such as total costs, material costs and expenses with tachometer display and cost diagram
Project progress: Recognize deviations from planned values with milestone trend analysis and earned value analysis (EVM)
Risk management: Regular risk analyses, implementation of response strategies
Project bookings: Insight into employee bookings and remaining workload estimates
Project controlling reports: Generation of individual reports for overview, workload, costs
Change control: Formal approval and integration of changes into the project plan (Integrated Change Control)
Natalia Sergeeva
Senior IT Consultant Planning & Governance, Panasonic Business Support Europe GmbH
“We are certified according to ISO 27001 (information security), ISO 27017 (cloud security) and carry out projects according to the PMI framework and provide services according to ITIL. Projektron BCS seemed very flexible and adaptable at first glance. We were also impressed by the costs: Projektron BCS is much less expensive to operate than our previous solution. As a result, we quickly decided to go with Projektron BCS. For us, switching to Projektron BCS primarily meant greater flexibility and an expanded range of features.”
Closing phase according to PMI with Projektron BCS
The closing phase according to the PMBOK® Guide is crucial for formally ending a project or project phase. In this last step, a check is made to see whether all project objectives have been achieved and the results are handed over to the customers or stakeholders. In addition, all necessary documentation is completed and archived, resources are released and lessons learned are documented to optimize future projects. With Projektron BCS, project managers receive comprehensive support in this phase – from centralized documentation and automated reports to the systematic recording of lessons learned. This phase offers the opportunity for reflection and ensures that all contractual and administrative requirements are met. This successfully completes the project and makes an important contribution to continuous improvement in project management.
BCS functions for the completion phase
Project completion report: checklist-based creation with just a few clicks
Lessons learned: capture experiences and potential for improvement in a structured way and make them available for future planning
Acceptance workflows: support for the formal acceptance of results through defined release processes
Document storage: storage and management of all project documents in a central location
Billing module: creation of final invoices and clarification of financial obligations
Meeting and protocol functions: Planning and documentation of final meetings
These organizations already work with Projektron BCS according to PMI / PMBOK
PMBOK knowledge areas and the role of Projektron BCS
The PMBOK guidelines cover various knowledge areas that are crucial for project planning and implementation. Projektron BCS supports all of these areas with its comprehensive range of functions:
Integration management: Project integration is ensured by seamlessly linking all of the Projektron BCS project modules.
Scope management: You can always keep an eye on project objectives thanks to clear objectives and continuous change logs.
Time management: You can efficiently manage scheduling with the help of Gantt charts and calendar views.
Cost management: Manage your budget and monitor your expenses with the help of cost reports and forecasts.
Quality management: Ensure that all work packages meet quality standards through regular checks and audits.
Risk management: Projektron BCS provides you with the tools to identify and assess risks and plan proactive countermeasures.
Communication management: With integrated communication and reporting features, you can efficiently and transparently keep all stakeholders informed.
Procurement management: Manage suppliers and contracts and ensure that all deliveries are made on time and within budget.
Stakeholder management: Use Projektron BCS to actively manage relationships with stakeholders and meet their needs and expectations.
Benefits of using Projektron BCS for PMI and PMBOK
Complete integration
Projektron BCS offers a fully integrated platform that covers all aspects of project management and enables easy implementation of PMBOK standards.
Real-time data and reporting
By using dashboards and reports in Projektron BCS, you can keep an eye on the current status of your projects at all times and react quickly to changes.
Flexibility and adaptability
Projektron BCS is adaptable and can be customized to the specific needs of your company and your projects. The software grows with your requirements.
Project management according to PMBOK / PMI with Projektron BCS – try it now
Projektron BCS offers you all the tools you need to manage and successfully complete your projects according to PMBOK standards. Get started right away with a free demo and see how you can take your project management processes to the next level!
